Privacy Policy and Data Protection

Name and address of the company

The person responsible as referred and construed within the realm of the General Data Protection Regulation (hereinafter "GDPR") and other national data protection laws of the member states as well as other data protection regulations is:

Dr. rer. nat. Stephan Rath
Vogelbeerweg 12
71665 Vaihingen (Enz)
Telefon: +49 7042 130631-0
Mobil: +49 172 7951091


General data processing

Scope and permission of the processing of personal data
In principle, we collect and use personal data of our users only insofar as it is necessary to have our website perform at a functional level and they collaborate to our content and services. The collection and use of personal data of our users takes place regularly and thereby only with the consent of the user.
An exception applies to cases in which prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.
Legal basis for processing of personal data with prior consent to the data subject, is Art. 6 (1) vol. a of GDPR. For the processing of personal data, it is required to fulfill a contract or to carry out pre-contractual measures. This in accordance to the legal base Art. 6 (1) vol. b GDPR. When processing personal data in order to fulfill a legal obligation, the legal basis is Art. 6 (1) vol. c GDPR. In the event that vital interests of the data subject or other natural person require the processing of personal data, Art. 6 (1) vol. d GDPR is construed as legal basis. If processing is necessary to safeguard the legitimate interests of our company or a third party and if these interests outweigh the interest of the person concerned, fundamental rights and fundamental freedoms of the person concerned will be taken into account, Art. 6 (1) vol. f GDPR the legal basis for processing the data.

Data security and storage duration
Any personal data of the accumulated data subject will be deleted or blocked as soon as the purpose of the storage has ceased to exist. In addition, a storage can be made if this is provided by law in order to process the data. A blocking or deletion of the data takes place in this case, if the legally prescribed retention period expires, unless there is a need for further storage of the data for a contract conclusion or a contract fulfillment.

Data processing by using our website

Visiting of our website
When you visit our website, the browser used on your device automatically sends information to the server of our website. This information is temporarily stored in a so-called log file. The following information is collected without your intervention and stored until automated deletion: IP address of the requesting computer, date and time of access, name and URL of the retrieved file, website from which the access is made (referrer URL), used Browser and possibly the operating system of your computer as well as the name of your service provider.

The above data are processed by us for the purposes of ensuring a smooth connection between the website and the user, ensuring a comfortable use of our website, evaluation of system security and stability, and for other administrative purposes.

The legal basis for data processing is Art. 6 (1) p. 1 vol. f GDPR. Our legitimate interest stems from the data collection purposes listed above. In no case would we use the collected data for the purpose of any judgement about you.

Use of our contact form
There is a contact form available on our website which can be used for electronic contact. If a user uses this possibility, the data entered into the contact form as well as the IP address, the date and the time are transmitted to us and stored. For the processing of the data in the context of the sending process your consent is obtained and referred to in this privacy statement. The legal basis for processing the data in this case is Art. 6 (1) vol. a GDPR.

Alternatively, contact via the provided e-mail address is possible. In this case, the user's personal data transmitted by e-mail will be stored. In this context, there is no disclosure of the data to third parties. The legal basis for the processing of this data is Art.. 6 (1) vol. f GDPR. If the e-mail contact aims to terminate a contract, then additional legal basis for the processing is Art. 6 (1) vol. b GDPR.

The data processing for the purpose of contacting us is in accordance with Art. 6 (1) p. 1 vol. a GDPR based on your voluntarily granted consent. The personal data collected by us for the use of the contact form will be automatically deleted after completion of the request proposed by you.

Data disclosure
A transfer of your personal data to third parties for purposes other than those listed below will not take place. We only disclose your personal data to third parties if you submit your personal data in accordance with Art. 6 (1) sent. 1 vol. a GDPR have expressly consented to this. Disclosure pursuant to Art. 6 (1) sent. 1 vol. f GDPR is required to assert, exercise or defend legal claims and there is no reason to assume that you have a predominantly legitimate interest in not disclosing your data in the event that disclosure pursuant to Art. 6 (1) sent. 1 applies vol. c GDPR. This field is required as permitted by law and in accordance with Art. 6 (1) sent. 1 vol. b GDPR for the settlement of contractual relationships with you.

Use of cookies
We use cookies to operate our website in order to make them more user-friendly. Some elements of our website require that the associated browser is identified even after a page break.

Cookies are small files that make it possible to store specific device-related information on users' access devices (PCs, smartphones, etc.). They serve for the user-friendliness of web pages and thus for the users (for example storage of login data). On the other hand, they are used to collect the statistical data of website use and would analyze them for the purpose of improving the offer. Users can influence the use of cookies. Most browsers have an option to restrict or completely prevent the storage of cookies. However, it is to be pointed out that the use and especially the comfort of use are limited without cookies.

The data of the users collected in this way are made anonymous for technical precautions. Therefore, an assignment of the data to the actual user is no longer possible. The data will not be stored together with other personal data of the users.

The legal basis for the processing of personal data using cookies is Art. 6 (1) vol. f GDPR. The legal basis for the processing of personal data using technically necessary cookies is Art. 6 (1) vol. f GDPR. The legal basis for the processing of personal data using cookies for analysis purposes is provided since the user has consented to this in Art. 6 (1) vol. a GDPR.

The purpose of using technically necessary cookies is to facilitate the use of websites for users. Some features of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page break.

The use of the analysis cookies is for the purpose of improving the quality of our website and its contents. Through the analysis cookies, we learn how the website is used and so we can constantly optimize our offer.

For these purposes, our legitimate interest in the processing of personal data is pursuant to Art. 6 (1) vol. f GDPR.

Third party services

We have integrated the content, services and services of other providers on the website. These are for example graphics and images of other websites. In order for these data to be accessed and displayed in the user's browser, the transmission of the IP address is absolutely necessary. The providers (hereinafter referred to as "third-party provider") thus perceive the IP address of the respective user.

Although we endeavor to use only third-party providers who only need the IP address to deliver content, we have no control over whether the IP address may be stored. This process is used in the case of statistical purposes. If we are aware that the IP address is being stored, our users will be duly informed.

Use and consumption of web fonts
Google fonts is used on these websites’ external fonts; Google Fonts is a service of Google Inc. ("Google"). The integration of these web fonts is done by a server, usually a Google server in the USA. This will be transmitted to the server, in order to figure which of our websites you have visited. Also, users’ terminal IP address to the browser is stored by Google. For more information, see the Google Privacy Policy, which is accessible here:


If you would like to receive the newsletter offered on the website, we will need an e-mail address, your name and information that will allow us to verify that you are the owner of the given e-mail address and to receive the e-mailed Newsletters.

WFurther data is not collected. We use this data exclusively for the delivery of the requested information and do not pass it on to third parties.

The processing of the data entered into the newsletter registration form takes place exclusively on the basis of your voluntary consent (Art. 6 (1) a GDPR). You can revoke your consent to the storage of the e-mail address and its use for sending the newsletter at any time, for example via the "unsubscribe" link in the newsletter. The legality of the already completed data processing operations remains unaffected by the revocation.

The e-mail address deposited with us for the purpose of subscribing to the newsletter is stored and deleted immediately after cancellation of the newsletter.

Online competition entry system

Under the websites:,, we offer competition organizers the service to record automatically competition entries and to import them directly into the competition software.

For this purpose, data such as: names, ID numbers, email addresses, club / national affiliation and other related data are collected, stored and processed. As these data are collected and stored exclusively on behalf of the respective competition organizers, they will be forwarded to the respective organizer.

As part of the check for eligibility to compete and registration processing, the ID numbers of the persons or couples and the ID numbers of the competition events are passed on to the online database systems of the respective dance sport association for registration systems for competitions in the sports operations of the German Dance Sport Association (DTV) e.V., the Swiss Dance Sport Association (STSV) and the World Dancesport Federation (WDSF).

In the case of registration systems with a directly connected payment function, the IP address, data for naming the event and the payment amount are forwarded to PayPal or Mollie.

The organizer is responsible for any further use of the data in the context of the respective tournament event. Rath Software does not use this data for other purposes.

This data will be deleted after one year from the end of the dance competition event in the online system of Rath Software.

Mobile App myHeats

The myHeats app allows dancers to see the status of their participation (qualification, elimination, round draw) live on their smartphone during dance competitions. The online system from Rath Software collects, stores and processes data such as: name, ID numbers, club / national affiliation, competition status data, mobile device identification (for the push service) and other related data.

In order to check the competition status, the ID numbers, mobile device identification and competition status data are saved locally within the myHeats app. The competition status data will be stored in the online system (and only these, no names, etc.) of a dancer identified by the ID number entered in the app are transmitted from the online system to the mobile myHeats app and displayed there.

Concerning the online system of Rath Software, the stored competition status data will be deleted 14 days after the end of the respective dance competition event.

Rights of the person concerned

You have the right:
(1) in accordance with Art. 15 GDPR to request information about your personal data processed by us. In particular, you can provide information on the processing purposes, the category of personal data, the categories of recipients to whom your data has been disclosed, the planned retention period, the right to rectification, deletion, limitation of processing or opposition, the existence of a The right to complain, the source of their data, if not collected from us, and the existence of automated decision-making including profiling and, where appropriate, meaningful information about their details;
(2) in accordance with Art. 16 GDPR to immediately demand the correction of incorrect or completed personal data stored by us;
(3) in accordance with Art. 17 GDPR to demand the deletion of your personal data stored by us, unless the processing for exercising the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defense of legal rights required;
(4)to demand the restriction of the processing of your personal data in accordance with Art. 18 GDPR. As far as the accuracy of the data is disputed by you, the processing is unlawful, but you reject its deletion and we no longer need the data, but you asserting, exercising or defending legal claims or have objected to the processing in accordance with Art. 21 GDPR;
(5) in accordance with Art. 20 GDPR to obtain your personal data provided to us in a structured, common and machine-readable format or to request transmission to another person responsible;
(6) pursuant to Art. 7 para. 3 GDPR your once granted consent to revoke our possession of legal rights at any time. As a result, we are no longer allowed to continue the data processing based on this consent for the future, and
(7) to complain to a supervisory authority pursuant to Art. 77 GDPR. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or our office.

Right of Objection
You have the right to file an objection at any time, for reasons that arise from your particular situation, against the processing of your personal data, which is pursuant to Art. 6 (1) vol. e or f GDPR; this also applies to profiling based on these provisions.

The controller will no longer process the personal data concerning you unless he can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is intended to assert, exercise or defend legal claims.

If the personal data relating to you are processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct mail.

If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

Regardless of Directive 2002/58 / EC, you have the option, in the context of the use of information society services, of exercising your right to opt-out by means of automated procedures that use technical specifications.

Automated decision on an individual basis including profiling
You have the right not to be subjected to a decision based solely on automated processing - including profiling - that will have legal effect or similarly affect you in a similar manner. This does not apply if the decision:

(1) is required for the conclusion or performance of a contract between you and the controller,
(2) is permitted by Union or Member State legislation to which the controller is subject, and where such legislation contains appropriate measures to safeguard your rights and freedoms and legitimate interests, or
(3) with expression of your consent.
However, these decisions must not be based on special categories of personal data under Art. 9 (1) GDPR, unless Art. 9 (2) lit. an or g and reasonable measures have been taken to protect the rights and freedoms and your legitimate interests.

With regard to the cases referred to in (1) and (3), the person responsible shall take appropriate measures to uphold the rights and freedoms and their legitimate interests, including at least the right to obtain the intervention by the controller, to express his / her own position and be heard on challenge of the decision.

As a responsible company we refrain from automatic decision-making or profiling.

Data security

We use the popular SSL (Secure Socket Layer) method within the site visit, in conjunction with the highest level of encryption supported by your browser. In general, this is a 256-bit encryption. If your browser does not support 256-bit encryption, we'll use 128-bit v3 technology instead. Whether a single page of our encrypted website is shown by the closed representation of the key or lock icon in the lower status bar of your browser.

We also take appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or total loss, destruction or against unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

Update and change of this data protection explanation
This privacy policy is currently valid and is valid as of May 2018.

As a result of further development of our website and offers thereof, or due to changed legal or official requirements, it may be necessary to change this privacy policy. The current privacy policy can be retrieved and printed out at any time via this address.


This document "Privacy Policy and Data Protection" is a translation of the German "Datenschutzerklärung" of Stephan Rath Software. The purpose of this translation is to help persons who are not able to read German to understand our privacy policy. Only the German version of the privacy policy is legally binding.